Rigid resourcing models and high attrition create significant business challenges for research and clinical trial teams. Research organizations often face difficulties in maintaining an optimal balance of skilled resources, which can lead to overburdened teams, increased project delays, and compromised quality. Float pools address this challenge by providing a flexible workforce to meet fluctuating staffing needs. By offering a readily available pool of experienced professionals, float pools help organizations respond to varying demands, ensure continuity in trial execution, and maintain efficiency in the face of unexpected staffing shortages or surges in workload.

A float pool is a flexible team of cross-trained clinical research professionals who can be deployed across multiple studies, departments, or sites as needed. This model enables clinical trial sites to adapt quickly to fluctuating workloads, ensuring continuity and efficiency in trial operations. The float pool provides on-demand support for roles such as Clinical Research Coordinators (CRCs), Regulatory Specialists, and Data Managers, offering seamless coverage during staff shortages, peak periods, or unexpected needs.

• Increased Flexibility
  Sites can scale their workforce up or down based on trial demand without long-term staffing commitments.
• Reduced Operational Disruptions
  Float pool staff are readily available to fill in during absences, transitions, or unexpected project demands.
• Cost Efficiency
  Minimizes the need for overstaffing during low-demand periods while ensuring adequate support during peak times.
• Enhanced Expertise
  Float pool members are cross-trained and experienced, bringing a diverse skill set to handle a variety of tasks effectively.

Consulting Services

Vitalief provides strategic consulting to help sites design and implement an effective float pool model. Through a detailed assessment of the site’s current operations, workforce needs, and trial volumes, we develop a customized roadmap for creating and managing a float pool. Our consultants help establish policies, processes, and cross-training programs to maximize the effectiveness and adaptability of the float pool.

Functional Service Provider (FSP) Solutions

Through our FSP model, Vitalief delivers scalable, on-demand resourcing to populate and maintain the float pool. We supply qualified and experienced professionals across a range of clinical trial roles, either as dedicated or shared resources. This ensures that sites have consistent access to skilled staff while optimizing costs. Our FSP team also provides oversight, ensuring that float pool members deliver high-quality work and integrate seamlessly with site operations.

Workforce Solutions

Vitalief’s workforce solutions ensure the long-term success and sustainability of the float pool by focusing on:

• Training and Upskilling
  We develop tailored training programs to ensure float pool members are proficient in site-specific procedures and regulatory requirements like GCP and FDA guidelines.
• Resource Optimization
  We conduct skills assessments and implement role alignment strategies to ensure float pool staff are deployed effectively.
• Capacity Planning
  Vitalief assists sites in anticipating future workforce needs, enabling proactive adjustments to the size and scope of the float pool.
• Career Pathing and Retention
  We provide mentoring and career development opportunities to retain skilled float pool staff and enhance their contributions over time.